Project tracking software that shows where every project stands.
TaskFia breaks each project into tasks with owners, due dates and priorities. You see progress on one board, spot what is stuck, and know which work has actually been checked and finished.
Why project tracking breaks down.
Most small teams track projects in three places at once: a spreadsheet, a group chat and someone's memory. Each one is a little out of date, so nobody has the full picture.
Updates are buried in messages. To learn where a project stands you scroll, ask, then wait for an answer.
A tracker is only as current as the last person who remembered to update it, which is usually not today.
Tasks get marked complete with no proof, so problems surface later, when they cost more to fix.
Everything you need to track projects.
Plan the work, watch it move and confirm it is finished, without a weekly status meeting.
See every task in a project on a Kanban board or a list, and filter by owner, priority or due date. Table and calendar views with saved filters come with Basic and above.
All plansEvery task has one owner and a deadline, so it is always clear who is responsible for the next step.
All plansReminders go out automatically, and overdue follow-ups are raised to the manager instead of being forgotten.
All plansPeople attach a photo, file or note when they finish. A manager approves it or sends it back.
All plansRepeat regular work on a schedule and make one task wait for another before it can start.
Basic and aboveTrack progress across projects and teams, with productivity analytics for managers.
Business and aboveTask records sync to a Google Sheet you own, and project files are indexed from your Google Drive.
Basic and aboveManagers plan on the web. The team updates tasks and adds proof from their phones.
All plansHow to track a project in TaskFia.
- Break the project into tasksList the work that has to happen. Give each task a clear outcome, not just a topic.
- Assign owners, dates and prioritiesOne owner per task, a due date and a priority, so the order of work is obvious.
- Watch work move across the boardAs people log progress, tasks move from To do to In progress to Check, so the board shows where the project stands.
- Let follow-ups run on their ownReminders go out before deadlines. Anything overdue is escalated to the manager automatically.
- Verify, then closeA manager reviews the proof. Only checked work counts as done, and the record keeps who did it and when.
Spreadsheet, chat or project tracking software?
An honest look at what each option does well.
| Spreadsheet | Group chat | TaskFia | |
|---|---|---|---|
| Live status | Only if someone updates it | Scattered across messages | Updates as people work |
| Clear ownership | Possible, often skipped | Rarely | One owner per task |
| Deadlines and reminders | Manual | Manual | Automatic reminders and escalation |
| Proof that work is done | Not built in | Photos get lost in the thread | Proof attached and approved |
| History | Overwritten | Hard to search | Every change kept with a name and time |
| Cost to start | Free | Free | From $19/month for up to 5 people |
Project tracking for every team size.
Starter and Basic include basic project management. Business and Enterprise add advanced project management, team dashboards and advanced reports.
Frequently asked questions
What is project tracking software?
Project tracking software keeps every task in a project in one place, with an owner, a due date and a status, so you can see progress without asking for updates. TaskFia adds automatic follow-ups and verification, so you also know which work has been checked.
Can I track several projects at once?
Yes. Each task belongs to a project or department, and you can filter the board by project, owner, priority or due date. Business and Enterprise add team dashboards for a view across projects.
Is TaskFia a good fit for small teams?
Yes. Starter covers up to 5 people for $19 a month and Basic covers up to 20 people for $59 a month, with no per-person pricing.
Can project data go to Google Sheets?
Yes, on Basic and above. Task records sync to a Google Sheet in your own Google account, so you can build your own reports.
Is there a free trial?
Yes. Every account starts with a 7-day free trial of the Starter plan, and you don't need a credit card to start.
Track your next project in TaskFia.
Set up your first project, invite your team and see where everything stands in one view.